Juggling multiple projects across various arenas is a monumental task. When they are geographically spread out, the chore is rendered even more arduous. Each region has unique laws and statutes for each vertical, and ensuring compliance in multiple focus areas and locations is extremely challenging. This is a drain on time and resources, encumbers skilled personnel with constantly following up on the 3 Rs (reminder, review and rechecking), and may result in fines and other punitive measures when any of these is overlooked.
We targeted this eminently avoidable complication with a versatile compliance controller solution, resulting in a streamlined process that competently tracks statutory & regulatory requirements, sanctions, approvals, consents and renewals across all verticals and geographies.
Our client is a multinational Fortune 500 company operating mainly in robotics, power, heavy electrical equipment and automation technology areas with presence in 100 countries, and a worldwide employee strength of 140,000. They have over 10,000 employees in India with a countrywide presence in over 26 Indian states. Further, they have 17 Manufacturing locations, over 200 offices, and 350 project sites.
Given the mammoth size of the organization, they needed a comprehensive repository of laws and statutes at one place. Our greatest challenge lay in controlling compliance status at remote locations such as manufacturing plants, projects etc. The use of manual processes and a wide variance in systems for managing compliances in each vertical and location posed a further challenge. For instance, tracking compliances relating to contractors was done manually. Further, there was no mechanism to capture event-dependent compliances.
The framework we helped establish was based on the Proind Compliance Controller Platform. This included a comprehensive Compliance Review Exercise for all establishments including manufacturing plants & project sites, which resulted in establishing an integrated compliance framework for the entire organization.
A customized Compliance Repository was created and mapped as per the type of establishment and the tasks undertaken there.
To ease the challenges of adopting a new solution, Proind undertook the virtual training of resources across India to ensure that the day-to-day operators involved were fluent in the systems and processes involved. We further established a help desk to help ease the go-live process, and we have established legal update processes to ensure the longevity of the solution.
This has institutionalized the compliance management processes and has improved transparency dramatically.
The use of the Proind Compliance Controller Platform ensured real-time visibility with respect to compliances. The complete compliance management process was comprehensively mapped and resources were suitably aligned.
A central compliance team can now monitor and control compliances across all verticals, offices and projects, resulting in palpable savings of time and effort.
Top management can delve into the last reports for each location, ensuring that decision-makers have this vital information available on-demand.
The implemented solution ensures a foolproof mechanism to track sanctions, approvals and renewals across all verticals and geographic spread. This has resulted in the elimination of fines and penalties and a far reduced risk at project sites, including compliance pertaining to contractors.